Hi - Dror here.
Hope you’re doing well.
Here’s your Wednesday Weekly Energy #235. (French version here ).
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Master your agenda: 4 time management strategies for leaders
Your diary is full. Meeting after meeting. Urgent requests are pouring in from all sides.
You’re caught in the “whirlwind” of daily tasks. Every day, you feel governed by your calendar, rather than mastering it. This constant race pulls you away from what’s essential: strategy, vision, and long-term growth.
What is this costing you?
Strategic focus erodes. Energy is scattered. And without realizing it, by running from one meeting to the next, you send a message to your organization about a lack of control and discipline.
But how can you do things differently?
You can’t change your environment, but you can change your behavior.
It’s not about working more, but about actively protecting your most precious resource: your time.
Here are 4 time management strategies for leaders.
1. Prioritize Punctuality and Strict Time Limits
The concept: Leadership is about governing the clock, not being governed by it. It is a strategic behavior that builds credibility and sets a tone of discipline for the entire organization.
The tool / The exercise :
- Declare the end: Start each meeting by saying: “To respect everyone’s schedule, we’ll finish at [time]”. This simple phrase creates a clear expectation.
- Always be punctual: Start exactly on time. Better still, arrive a few minutes early, prepared. This shows confidence and gives you a moment to refocus.
- Create your own margins: I’ve rarely met a doctor who keeps an appointment on time. Their problems. They schedule one visit after another. Don’t reproduce this pattern. Being on time means blocking a 15-30 minute buffer between appointments. This allows you to summarize the previous appointment and prepare for the next one. (Self-reflection is the key)
- Set specific deadlines: When delegating, establish a clear deadline that everyone understands.
The coaching question: “If your time management were a message to your team, what would it tell them about your leadership and priorities?”
2. Prioritize What Is “Not Urgent, But Important”
The concept: These are activities which, while not requiring immediate attention, are crucial to strategic growth, innovation and long-term leadership. Neglecting these activities because of urgent requirements leads to future problems.
The tool / The exercise :
- Block time in your calendar: The most effective method is to set aside slots in your calendar for your important projects.
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How to apply:
- Identify your “non-urgent, but important” tasks: long-term strategic planning, skills development, relationship building.
- Physically enter these blocks in your calendar, well in advance.
- Protect them from interruptions as if they were your most important appointments.
The example: Stephen R. Covey defended this principle with his famous “Put First Things First”.
The coaching question: “What could you safely stop doing today?”
3. Learn to Say “No” to Non-Essential Requests
The concept: For leaders, the ability to refuse requests that don’t fit in with their strategic priorities is essential to stay focused and avoid burnout. It’s a proactive choice that demonstrates clarity and commitment to your goals.
The tool / The exercise :
- Develop “The power of pause”: Don’t feel obliged to respond immediately to a request.
- How to apply it: Create a deliberate pause to evaluate the request against your goals. Use phrases like, “Let me check my calendar and get back to you,” or “I need some time to think this over. I’ll give you an answer tomorrow.” This pause allows for an intentional decision rather than a reactive agreement.
The coaching question: “If you say yes to this, what do you have to say no to?”
4. Delegate Tasks That Don’t Require Your Unique Expertise
The concept: Effective delegation is fundamental. It enables you to empower your teams and focus your own efforts on the high-level, strategic work that only you can accomplish. As Peter Drucker said, leaders must focus on their “unique contribution”.
The tool / The exercise :
- Delegate with intention: The aim is to help your employees grow.
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How to apply:
- Link the delegated project to your employee’s aspirations.
- Push your collaborator out of their comfort zone with tasks that challenge them.
- Clearly communicate “what’s in it for them” with this project. For example: “I’m giving you this project because it will expose you to senior management, which aligns with your goal of moving into a leadership position.”
The example: Peter Drucker, a highly influential management consultant, championed the concept of focusing on one’s unique contribution, which is the foundation of effective delegation.
The coaching question: “What project could you delegate to a colleague using this approach?”
Mastering your time means mastering yourself. By applying these principles, you won’t just build a more efficient organization; you’ll create more freedom and impact in your own life.
If you’re a leader or aspiring C-Level looking to accelerate your career by becoming a role model of confidence and results, let’s talk. Personalized coaching can help you integrate these principles at the heart of your leadership.
Contact me for an exploratory discussion.
In the same series :
Thank you.
See you next Wednesday.
Dror. 🙏 ( Say hello on Linkedin)
PS: Whenever you’re ready, here are 2 ways I can help you accelerate your career through coaching:
For Aspiring Senior Leaders/C-Suite:
For Current Senior Leaders/C-Suite:
- Elevate Your Leadership Impact: You know even small refinements at your level can drive significant organizational results and career acceleration. I accompany you on your project and guarantee the result. Schedule a focused 30-minute discussion.
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